Privacy Policy
Privacy Policy – Unite Martial Arts
Last Updated: March 2026
Unite Martial Arts is committed to protecting the privacy and personal data of all students and their parents or guardians. This policy explains how we collect, use, and protect personal information in accordance with the UK General Data Protection Regulation and the Data Protection Act 2018.
1. Who We Are
Unite Martial Arts is a martial arts training provider offering classes for children in schools and community settings.
The data controller responsible for your personal information is:
Unite Martial Arts
Owner: Finley Chase
Email: admin@unitemartialarts.info
2. Information We Collect
We may collect and process the following personal information:
Parent / Guardian Information
- Full name
- Email address
- Phone number
- Address (where required for bookings or communication)
Student Information
- Child’s name
- Age or date of birth
- School year group
- Relevant medical conditions or injuries
- Emergency contact details
Booking and Payment Information
Payments and bookings may be processed through third-party booking systems such as ClassForKids.
Unite Martial Arts does not store full payment card details.
3. How We Use Your Information
We collect personal data for the following purposes:
- To register students for martial arts classes
- To communicate with parents or guardians regarding classes
- To manage bookings and payments
- To ensure student safety during training
- To respond to enquiries
- To comply with safeguarding and legal obligations
We only collect the information necessary to run our classes safely and effectively.
4. Legal Basis for Processing Data
Under UK General Data Protection Regulation, we rely on the following lawful bases for processing personal data:
- Contract – to deliver martial arts classes you have booked
- Legitimate interests – to operate and manage our classes safely
- Legal obligations – safeguarding and safety requirements
5. How Your Information Is Stored
Personal information is stored securely through password-protected systems and booking platforms.
We take reasonable steps to ensure that all personal data is protected against:
- Unauthorised access
- Loss or misuse
- Accidental disclosure
Only authorised personnel involved in running Unite Martial Arts classes have access to this information.
6. Sharing Information
We do not sell or rent personal data to third parties.
Information may only be shared when necessary with:
- Booking and payment providers
- Schools hosting the martial arts club (where required for safeguarding or attendance purposes)
- Emergency services if required for student safety
7. Data Retention
We only keep personal information for as long as necessary to operate classes and meet legal or safeguarding obligations.
When information is no longer required, it will be securely deleted.
8. Your Rights
Under the UK General Data Protection Regulation, you have the right to:
- Request access to your personal data
- Request correction of inaccurate information
- Request deletion of your data
- Object to how your data is processed
To exercise these rights, please contact Unite Martial Arts using the details below.
9. Contact
If you have any questions about this Privacy Policy or how your information is used, please contact:
Unite Martial Arts
Email: admin@unitemartialarts.info
If you are not satisfied with how your data has been handled, you have the right to lodge a complaint with the Information Commissioner’s Office.